These terms govern your use of Oversite Reports (the "Service"), operated by Oversite Technologies ("we", "us"). By creating an account or using the Service you agree to them. If you don't agree, don't use the Service.
Oversite Reports is a tool for recording construction field documentation: daily reports, time-and-material and extra-work tickets, toolbox talks, pre-task plans, checklists, and forms you set up yourself. It stores what you enter, generates PDFs, collects signatures, and syncs your records between your own devices.
Some features we describe, such as the Procore integration, are still in progress. Until a feature is available to customers we say so wherever it's described, and nothing in these terms promises it by a particular date.
You need an account to use the Service. You're responsible for keeping your login credentials secure and for everything done under your account. Accounts are for a named individual or a single company — one subscription is not a licence for an unlimited number of people to share a login.
You must be at least 18 and able to enter a contract. If you're using the Service for a company, you confirm you have authority to bind that company to these terms.
New accounts get a 5-day free trial with no payment card required. There is one free trial per person: we check a new trial against the email address and the device used, and a repeat sign-up does not start a new trial. At the end of the trial, an account without an active subscription keeps its free company dashboard as described in section 7. We may change the length of the trial for future accounts; we won't shorten one already running.
Current prices are published at oversitereports.com/trades#pricing. Every company account includes a free company dashboard and unlimited free office logins (people who run jobs and receive paperwork but do not fill any out). You pay for field seats: one for each person who fills out or signs paperwork for your company. Each company pays for its own field seats. Field-seat pricing is graduated: each seat is billed at the rate for the band that seat falls in, not at a single rate applied to every seat. For example, an account with 30 field seats is billed for 20 seats at the 1–20 rate and 10 seats at the 21–50 rate. Annual subscriptions are billed at ten months' rate for twelve months of service.
Payments are processed by Stripe. We don't see or store your full card details. By subscribing you authorise recurring charges to your payment method until you cancel.
Subscriptions renew automatically at the end of each billing period at the then-current price for your seat count. We'll give you at least 30 days' notice by email before a price increase takes effect on your subscription, and you can cancel before it does.
Prices exclude any sales, use or similar taxes, which are added where applicable.
You can cancel at any time from the Subscription screen in the app. Cancellation takes effect at the end of the billing period you've already paid for — you keep full use until then.
We don't provide refunds for partial billing periods, including unused time on an annual subscription. If something has genuinely gone wrong on our side, contact us and we'll deal with it fairly.
If a payment fails we'll keep your account fully working for a grace period of at least 10 days while you update your payment method. After that the account keeps its free company dashboard as described in section 7.
Everything you put into the Service — reports, tickets, photos, signatures, forms, company and crew details — remains yours. We claim no ownership of it.
You grant us the limited licence needed to actually run the Service: to store your content, transmit it between your devices, process it to generate PDFs and, where you use one of our AI-assisted features (converting a form, reading a crew list from a photo, reading the date, company, head count and worker names from paperwork you drop in, or translating what you read into your chosen language), to send the specific document, image or text involved to our AI provider for that purpose. That's the extent of it. We do not use your content to train AI models, and we do not sell it or share it with advertisers.
Some of what you enter is information about other people — your crew's names and phone numbers, a general contractor's representative, a signature you collected in the field. You are responsible for having the right to record and upload that information, for telling those people what you're doing with it where the law requires, and for the accuracy of it. You must not upload content you have no right to use.
When you join a general contractor's job through its QR code or link, the documents you finish on that job are sent to that contractor's dashboard, and your crew list for that job (names, trades and safety certificates, plus phone numbers and emails only if you switch that on) is shared with them. You can switch either off for that job in its project settings; that stops new documents going to them. A document that has already been delivered to a general contractor is the contractor's copy: it stays on their dashboard even if you later stop sharing, delete your own copy or close your account. Paperwork you attach to your own daily reports as internal is never sent to a general contractor.
The Service can convert a blank paper form into a digital one. If you upload a form belonging to another company — a general contractor's pre-task plan, say — you're confirming you're entitled to use that form in the ordinary course of your work with them. Your converted copy is available to your account only; we don't share it with other customers.
Form conversion uses AI and is not guaranteed to be perfect. Every converted form is shown to you for review and approval before it can be used, and once approved it's locked — filling it in afterwards involves no AI at all. Checking that a converted form matches the original is your responsibility.
Nothing is deleted, and your records are never trapped. If your trial ends or a subscription lapses, your projects and documents stay in your account and on your device, and the account keeps its free company dashboard: every login on it becomes an office login.
Adding field seats restores everything immediately, exactly as it was. If you are closing your account for good and need help getting a copy of your records, ask us at support@oversitereports.com.
We aim to keep the Service running but we don't promise uninterrupted availability. The app is designed to work offline: your records live on your device, so a server outage doesn't stop you documenting a day's work. We may change or discontinue features; if we discontinue something you rely on materially, we'll tell you and, if you've paid in advance for a period you can no longer use, refund it pro rata.
Don't: break the law with it; upload malware; try to break, probe or overload the Service or get at other customers' data; scrape it or resell access to it; reverse-engineer it beyond what the law allows; or use it to store content unrelated to construction documentation. We may suspend an account that does, and we'll tell you why.
You can close your account at any time. We may suspend or terminate an account for a material breach of these terms, for non-payment after the grace period, or if we're legally required to.
If we terminate your account other than for your breach, we'll refund any prepaid unused period. Before termination we'll give you a reasonable opportunity to export your data, except where immediate action is legally necessary. Data retention after closure is described in the Privacy Policy.
The Service collects signatures electronically. By signing in the app, or by signing through a link we send, the signer agrees that their electronic signature has the same effect as a handwritten one under the U.S. E-SIGN Act and applicable state law. We record the signer's name, the signature image, and the date and time.
A signature captured in the Service records that a person signed a specific document at a specific time. It is not our determination that the underlying document is accurate, authorised, or contractually binding between you and whoever signed it.
The Service is provided "as is" and "as available". To the fullest extent permitted by law we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We don't warrant that the Service will be error-free, that PDFs will satisfy any particular recipient, or that documents created with it will be accepted by a general contractor, owner, insurer or court.
To the fullest extent permitted by law, neither party is liable for indirect, incidental, special, consequential or punitive damages, or for lost profits, lost revenue, or lost or delayed claims, arising from the Service.
Our total liability for any claim relating to the Service is limited to the amount you paid us in the 12 months before the claim arose.
Nothing here limits liability that cannot be limited by law, including for fraud, or for death or personal injury caused by negligence.
You'll indemnify us against third-party claims arising from content you put into the Service, from your use of another company's forms or materials, or from your breach of these terms.
We may update these terms. For material changes we'll give at least 30 days' notice by email or in the app. Continuing to use the Service after a change takes effect means you accept the updated terms. If you don't accept them, cancel before they take effect.
These terms are governed by the laws of the State of Florida, without regard to its conflict-of-laws rules. Disputes go to the state or federal courts located in Lee County, Florida, and both parties consent to that jurisdiction.
Oversite Technologies
support@oversitereports.com
See also the Privacy Policy.